Leasing & finance desks, without the re-keying
For independent brokers, small lessors, and equipment finance teams: LOJIK finds where time disappears across application intake, funding packages, status calls, and follow-up, then builds the connected workflows that give it back. We work around the platform you already use—or the spreadsheets you use today.
Where work tends to slow down
Common problems worth investigating.
Connect the lease system to everything around it
The deals live in one system — a lease platform or the master spreadsheet — but accounting, the CRM, and the document folder each keep their own version. The desk re-keys every funded deal into each of them, and the versions drift until someone reconciles them by hand.
One intake for every application
Applications arrive as email attachments, portal downloads, and phone notes. Each one is re-keyed into the spreadsheet before anyone can work it — and the ones that land during a busy week sit unworked in the inbox.
Funding packages that assemble themselves
Every deal that funds needs the same document set, and the desk builds it by hand — chase the missing insurance certificate, rename the PDFs, file the signed copies. The chasing emails are written one at a time, and a missing document is discovered at funding, not before.
Quotes from the rate sheet, not from memory
Payment quotes are worked out by the one person who knows the lender rate sheets — the terms, the residuals, the exceptions. When that person is busy, quotes wait, and deals cool off while the number is being worked out.
A status window for brokers and customers
"Where's my deal?" — asked by phone and email, answered by someone who stops what they're doing, looks it up, and types the same sentence they typed yesterday. The desk is the status page.
Follow-up that never forgets a file
Approvals expire, quotes go quiet, invoices age — and every follow-up depends on someone remembering. The awkward chasing email gets postponed, and so does the funding, or the cash.
The platform question needs a map, not a guess
Somewhere between the spreadsheet that still works and the all-in-one platform the desk keeps evaluating, there's a right answer — and from these answers alone we can't responsibly name it. That's a finding, not a failure.
What LOJIK can build
Connected workflows that remove the manual work.
Connect the lease system to everything around it
- Map where a deal's data actually moves today — which systems, which fields, who re-keys it
- Build the sync between the system of record and the systems around it, with an audit log you can read
- Keep a human review step anywhere money or customer records change
- Hand over the runbook, credentials, and monitoring — you own the seam
One intake for every application
- Map every channel an application actually arrives on, and what the desk types where
- Build the intake: applications land as structured deal records with the source document attached
- Add an ownership queue so every file has a name on it and nothing waits in silence
- Hand off with the extraction rules documented, so you can extend them
Funding packages that assemble themselves
- Write the document checklist down per deal type — what's required, from whom, by when
- Build the flow: automated collection and chase against the checklist, filed where your documents already live
- Surface each file's gaps before funding day, not on it
- Build retention and an auditable trail in from the start
Quotes from the rate sheet, not from memory
- Capture the rate sheets and quoting rules as rules — inputs, terms, margins, and the exceptions
- Build a quoting flow that produces a consistent payment quote from those rules
- Route the deals that genuinely need judgment to a person, visibly
- Make updating a rate sheet one step, not a rebuild
A status window for brokers and customers
- Decide what each party may see — brokers, customers, and lenders get different slices
- Build a read-only status surface on top of your deal records, with sign-in that doesn't create a password desk
- Automate the notifications people currently call to get
- Hand off with the roles and visibility rules documented
Follow-up that never forgets a file
- Define the cadences you actually want — quiet quotes, expiring approvals, aging invoices — tone, timing, escalation
- Automate the reminders against your deal and invoicing records
- Surface the files that need a human call instead of another email
The platform question needs a map, not a guess
- A structured walkthrough of how deals actually flow today — intake to funding to collections
- An initial system plan: what a platform would solve, what it would not, and what LOJIK would build around either answer
- A firm scope and price for the first build — or the honest advice to adopt a platform instead of building
Example system designs
How the pieces can work together.
Lease-desk integration spine
One audited queue between the system that holds your deals and the systems around it — accounting, CRM, documents. All-in-one equipment finance platforms cover their own inside lanes well: Leasepath, part of Solifi since 2025, bundles CRM, origination, lease management, and customer portals with pre-wired credit, ID, and payment integrations (vendor documentation, 2025). LOJIK builds the seams those platforms don't — with a human review step anywhere money or customer records change.
- Connectors to the system of record — API, or export/file-drop where that's what exists
- Sync worker with retry and dead-letter handling
- Audit log you can read
- Human review step on money and customer-record changes
Application intake desk
Every channel an application arrives on, pulled into one structured queue — the source document attached, the fields extracted for review, every file owned by a name.
- Channel intake — email, PDF forms, web forms
- Field extraction with human review before a record becomes truth
- Deduplication against existing deals
- Ownership queue with response-time visibility
Funding-package document flow
The document checklist per deal type, run as a flow: collection requests and chases go out automatically on your approved wording, documents file themselves where yours already live, and gaps surface before funding day. Retention and an auditable trail are part of the build, not an afterthought.
- Checklist engine per deal type
- Automated collection and chase on your approved wording
- Filing into your existing document storage
- Retention rules and auditable trail
Rate-sheet rules engine
Lender rate sheets and quoting rules captured as versioned, executable rules — consistent payment quotes, exceptions routed to a person. This prices deals; it does not submit them or decide credit. Multi-lender deal submission and status tracking are already productized in platforms such as Centrex (vendor documentation, 2025) — LOJIK connects around that plumbing rather than rebuilding it.
- Rate sheets captured with you, versioned in plain text
- Quote flow producing consistent payment quotes
- Exception routing to a named person
- One-step rate-sheet updates
Deal status surface
A read-only window onto your deal records for the people who currently call to ask — brokers and customers each seeing only their slice, notified when their stage changes.
- Read-only views over the system of record
- Per-party visibility rules
- Sign-in without password administration
- Stage-change notifications on your wording
Where does work get stuck in your leasing & finance business?
Tell us what happens today. The business systems review uses this industry as a starting point, then builds an initial plan from your answers.
Business systems review
Leasing & finance
Where does work slow down most often?
Choose everything that sounds familiar — add anything we missed.
Questions
Asked and answered for this industry.
We already run an equipment finance platform. Is there anything left to build?
Usually the seams. Platforms cover their own inside lanes; the re-keying tends to live between the platform and accounting, the CRM, the document folder, and the people who call for status. We build those connections — we don't rebuild what your platform already does.
We run the desk on spreadsheets and email. Do we need to buy a platform before automating?
No. We can improve the workflow around what you already use. If buying a platform is the better answer, your initial system plan will say so instead of recommending a custom build.
Do you touch credit decisions?
No. Credit policy, approvals, and lender relationships stay with you. We move data and documents around those decisions, and a human review step sits anywhere money or customer records change.
When do we receive scope and pricing?
After a LOJIK expert reviews the workflow and confirms the build is a fit. The proposal then defines the scope, schedule, responsibilities, and price for you to approve.
Who owns what you build?
Your team can receive the code, credentials, documentation, and operating responsibilities at handoff. If you want LOJIK to run the system, managed support is defined separately before launch.